What is Fleet Management?
Fleet management is the process of overseeing an organization’s vehicles. It refers to the management of the cars, trucks and vans owned by a company — exclusively those that are used for business purposes. Some organizations even have a dedicated Fleet Manager or Fleet Management Team whose role is to optimize and coordinate the company’s vehicles.
Organizations with multiple business vehicles use fleet management systems to coordinate those cars, trucks and vans. With these systems, it’s easy to manage contracts, keep on top of insurance renewals and track CO2 emissions. Organizations most likely to incorporate such programs include public transportation groups, logistics companies and mail-delivery businesses — though many other sectors do so too.
The key advantages of integrating a fleet management system into your business are safety and efficiency. Through GPS tracking (available in some but not all fleet management systems), fleet managers and fleet management teams can identify exact vehicle location, enabling them to determine efficient routes that save both money and time. Concerning safety, knowing where your drivers are is a vital responsibility of a Fleet Manager or Fleet Management Team. You’ll also avoid law breaches for late insurance renewal (in those systems with these features).
5 Popular Fleet Management Options
Fleet management systems have really taken off over the last decade, meaning that there are plenty of options for you to consider. That’s great news! But how do you find the best software among the crowd? We can help. Here, we’ve compiled some of our favorite fleet management systems. Each program has great features that will ensure your drivers meet key company goals and priorities.
1. Odoo
Odoo, with its basic free package and affordable upgrades, is a great fleet management system that provides users with a simplified dashboard. Here, you can see an overview of all the vehicles in the fleet alongside information including contracts, repairs, costs and driver names. One of our favorite features with this app is the Survey functionality, enabling your drivers to provide valuable feedback. Note that you cannot track mileage or location with Odoo.
2. FleetGuru
With a free trial on offer, FleetGuru is one of the best fleet management systems on the market this year — and it’s easy to see why! Providing a vehicle information database that’s easy to use, this system also offers reports about vehicle issues and tracks vehicle checks to ensure you always have a healthy fleet. Though FleetGuru doesn’t have GPS tracking, its CO2 emissions tracker is a valuable tool in making your company more environmentally friendly.
3. Motive
Motive is more than just an app! It includes hardware for GPS tracking alongside AI-powered cameras for checking that drivers are behaving safely on the road. Each driver gets a Safety Score, empowering you to ensure that you only employ drivers who prioritize safety. With Motive, you can also access information about vehicle health and determine which units in your fleet aren’t in regular use. The cost of the Motive combined hardware-software system depends on the size of your fleet and your specific needs.
4. WebFleet
With a demo available and a custom price depending on need, WebFleet is a world-class fleet management software system that’s easy to use. It has plenty of great features, including real-time tracking functionality, compliance reminders and reports on how to reduce carbon emissions.
5. Jaama
Jaama is a state-of-the-art fleet management system for keeping track of your business vehicles and drivers. With this software, you’ll stay on top of your compliance obligations, oversee repair reminders and use writing tools to report on cars, vans and trucks in your fleet.
There’s a mobile, tablet and laptop/computer app, meaning that fleet managers and fleet management teams can be switched on to vehicle issues wherever and whenever they occur. Despite not having GPS tracking functionality, there is a powerful suite of tools here that’s worth considering. Jaama is available to download today and their Sales Team is on hand to provide a quote.